The Challenges You Face
Accounts payable teams spend too much time on tasks that could be automated.
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Constant Phone Calls
Customers call repeatedly to check invoice balances, due dates, and payment status. Each call interrupts your workflow.
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Manual Payment Processing
Processing checks, reconciling payments, and manually applying them to invoices is time-consuming and error-prone.
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Paper Trail Management
Printing, stuffing, and mailing monthly statements. Filing payment records. Managing document requests from customers.
How the Portal Transforms Your Day
Six capabilities that give your AP team hours back every week.
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Self-Service Invoice Access
Customers find their own invoices, check balances, and view payment history online. Reduces inquiry calls by 60% or more.
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Batch Payment Processing
Pay on Account distributes a single payment across all outstanding invoices automatically. One action replaces dozens of manual applications.
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Automated Notifications
The system sends payment confirmations, past-due reminders, and statement-ready alerts automatically. No more manual follow-up emails.
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Digital Statement Delivery
Monthly statements are generated and delivered digitally. No more printing, folding, stuffing envelopes, or paying postage.
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Payment Failure Alerts
Instant notification when a payment fails, enabling quick follow-up with the customer before the situation ages further.
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Quick Pay for Reluctant Users
Send secure payment links to customers who do not want to create portal accounts. They can pay directly from the email link.
A Day With vs. Without the Portal
See the difference the portal makes in a typical AP team member's day.
Without the Portal
8:00 AM
Arrive to 12 voicemails from customers asking about invoice balances and due dates.
9:00 AM
Spend an hour returning calls, looking up invoices in the ERP one by one.
10:30 AM
Process a stack of mailed checks. Manually key each payment and apply to invoices.
1:00 PM
Three more phone calls interrupt lunch. A customer wants a copy of their January statement.
2:30 PM
Begin preparing monthly statements. Print 200+ statements, stuff envelopes.
4:30 PM
Run the aging report manually. Email it to the CFO. Day ends with tomorrow's stack already building.
With the Portal
8:00 AM
Arrive to 2 voicemails. The other 10 customers found their answers in the portal overnight.
8:30 AM
Review overnight payments. Portal processed 8 online payments automatically. Already reconciled.
9:00 AM
Check the one payment failure alert. Send a Quick Pay link to the customer. Done in 2 minutes.
10:00 AM
Focus on strategic work: credit reviews, account analysis, process improvements.
1:00 PM
Statements? Already generated and emailed to all 200+ customers automatically this morning.
3:00 PM
Real-time aging data is always available. CFO checks the dashboard herself. Leave on time.
Give Your AP Team the Tools They Deserve
Contact your Holt Supply representative to see the portal in action.
Get Started